COMPANY POLICY
ON HEALTH, SAFETY & ENVIRONMENT (HSE)

No: CP.10
Times of issuance: 1
Date of issuance: Jan 1st, 2020

1. HEALTH AND SAFETY

1.1 General Policy

Vietfracht Hochiminh’s Duties

Vietfracht Hochiminh recognizes its duties to ensure a safe and healthy work environment for all its staffs as well as to comply with all applicable regulations on the same. The company requires all its employees and contractors to strictly comply with the HSE policy hereunder while conducting business to ensure that no risks on health , safety to be exposed. Where such risks exist, information will be provided and reasonable steps will be taken to bring this to the attention of employees. All  employees are obliged to support and co-operate with the Company in achieving this objective.

Vietfracht Hochiminh is responsible for:

• assessing the risk to health and safety of its employees and others who may be affected and identifying the measures needed to comply with its health and safety obligations;
• providing and maintaining locations, equipment and systems at work which are safe and without risks to health;
• ensuring that all necessary safety devices are installed and maintained on equipment;
• providing information, instruction, training and supervision in safer working methods and procedures;
• providing and maintaining a healthy and safe place of work and providing a means of access to it;
• promoting the co-operation of employees to ensure safe and healthy conditions and systems of work by discussion and effective joint consultation;
• appointing a Safety Officer to help implement this policy;
• establishing emergency procedures as required;
• establishing and reviewing the management of health and safety at work; and
• keeping this policy under review and making any revision necessary from time to

Employee’s Duties

All individuals at every level must accept responsibility for health and safety matters.  It is the duty of every employee to:

• take reasonable care for his or her health and safety and that of other persons (including other employees, contractors, customers) who may be affected by his or her acts or omissions at work;
• co-operate with the Company to enable:
• the successful implementation of this policy; and
• the Company’s compliance with the obligations imposed under the relevant statutory provisions;
• comply with all safety instructions and directions issued by the Company;
• report and co-operate in the investigation of all accidents or incidents that have led or may lead to injury;
• use equipment provided in accordance with training received; and
• report any potential risk or hazard or malfunction to the appropriate

Any failure by an employee to comply with any aspect of the Company’s health and safety procedures, rules or duties specifically assigned to the employee with regard to health and safety may be regarded by the Company as misconduct which will be dealt with under the terms of the Company’s disciplinary policy.

The allocation of duties for safety matters and the particular arrangements which have been made to implement the policy are set out below.

The policy will be kept up to date, particularly as the business changes in nature and size.  To ensure this, the policy and the way in which it is operated will be reviewed on  a regular basis by the Quality Manager Representative (QMR) and any revisions will be notified to employees.

1.2 Organisation and Arrangements

Emergency Procedures

• Escape Routes
• All employees have responsibility to ensure that all fire exits are kept free from obstruction at all times. Packaging and paper in particular should not be kept near the exits since these are potential fire
• Fire Extinguishers

Fire extinguishers are situated in appropriate locations. The extinguishers are maintained by the Safety Officer.  Any faults should be reported to the Safety Officer.

Non-Emergencies

If an employee observes a situation or incident which suggests a danger to health or safety he should report it to the Safety Officer ( Mr. LE VIET THANG) and  General Director (Mr. VU TIEN TAN)

First-Aid

In accordance with the relevant regulations a First-Aid Box is maintained at the Company’s premises. Safety officer to inform all employees the location of the First-Aid Box and be in charge of it.

Accident Report Book

• Any accident, however slight, which requires first-aid treatment must be reported to the Safety Officer who will record the incident in the Accident
• In a case where an employee is injured to the extent that he is unable to attend to his usual work, a detailed written report must be sent to the Safety Officer in any

The Reporting of Injuries, Diseases and Dangerous Occurrences

• The Company will keep report of all accidents, diseases and dangerous occurrences to in an Accident
• Should there be a death or serious injury from an accident in connection with the business of the Company or if there is a dangerous occurrence the Safety Officer must be notified.

Reporting

• If anybody is off work for more than three days as a result of an accident at work; or
• if any death, serious injury or dangerous occurrence has had to be notified; or
• if a specified occupational disease is certified by a doctor,

a written report must be forwarded to the Safety Officer at the earliest opportunity.

Control of Substances Hazardous to Health

These regulations require the control of hazardous substances in the workplace. All employees should be aware of potentially flammable materials being used on  Company premises, for example, spirit based cleaning fluids, toner and floor polishes.  If there is any doubt as to the adequacy of such arrangements relating to hazardous substances a report should be made to the Safety Officer.

Electricity at Work Regulations

• The purpose of these regulations is to require precautions to be taken against the risk of death or personal injury from electricity at work
• The regulations impose responsibilities on all employees in relation to electrical appliances and installations in so far as they relate to matters within their control. It is, therefore, important that employees are aware of the possible dangers from electrical installations and appliances in relation to their work activities in order for them to report any hazards to the Safety Officer at the earliest
• Employees should bear in mind, in particular, the following non-exhaustive list to reduce risk of fire:
• electrical sockets should not be overloaded;
• defective plugs/sockets should be reported;
• connecting cables should not be repaired by tape; and
• any electrical equipment should be unplugged or switched off overnight.

Maintenance of Equipment

• Equipment (including photocopiers, facsimile machines, and computer equipment) is normally serviced under maintenance agreements with outside contractors. However, it is every employee’s responsibility to report defects in equipment immediately, particularly if they might be dangerous to health. Please report any faults or malfunctioning of equipment to the Safety Officer. She will hold a list of maintenance contracts. This will enable steps to  be taken to rectify the defect and/or “make safe” the equipment at the earliest opportunity.
• No attempt should ever be made by an employee who has not been properly trained to adjust the internal workings of any equipment. No employee should touch electrical equipment with wet hands. Equipment should be turned off when no longer necessary. No unauthorised equipment should be used on  any premises of the

1.3 Information and Consultation

The Company is committed to providing such information and instruction as may be necessary to ensure compliance with the relevant legislation and to promote  awareness and understanding of health and safety throughout the workforce. The Company will consult with employees on significant matters relating to health and  safety at work.

1.4 Insurance

Vietfracht Hochiminh has taken out insurance with an approved insurer against liability for death, injury and/or disease suffered by any of its employees while carrying out the works assigned.

1.5 General Housekeeping

It is each employee’s responsibility to ensure that their areas are kept safe at all times. General guidelines include:

• a general level of cleanliness should be maintained at all times;
• waste should be disposed of in the bins provided;
• items must be stored away or stacked on shelves etc. This should be done in  a safe manner ensuring that drawers are kept closed and telephone wires are not left trailing;
• gangways and exits should be well lit and kept clear of obstructions;
• employees should avoid undue hurrying particularly downstairs; handrails should be used;
• employees should never read whilst walking;
• any spilled drinks should be cleared up immediately;
• pointed objects such as pencils, letter openers and scissors must be used carefully to avoid puncture wounds; and
• no items should be obtained beyond reach unless a stepping stool or ladder in a safe condition can be

2. ALCOHOL, DRUGS AND SMOKING AT WORK

2.1 General Purpose of the Policy

Vietfracht Hochiminh recognizes its duty to ensure the health, safety of its employees. We do not tolerate the misuse of alcohol or drugs at work. Any member of staff breaching the terms of this policy may be subject to the Company’s disciplinary procedure which includes but not limited to termination of the contract.

The policy will be regularly reviewed by the Company and may be ended or amended at any time. The Company may omit any element of this policy where it considers it appropriate.

2.2 Alcohol

Any member of staff who has an alcohol dependency supported by medical evidence will be treated sympathetically and fairly by the Company provided he or she seeks the Company’s help and assistance. The member of staff should report the dependency to the manager or supervisor to whom that member of staff reports.

• The Company will offer any assistance considered necessary by way of medical or counselling help. Any member of staff who seeks such help will be dealt with in strict confidence. Nevertheless, all staff (including those staff  with an alcohol dependency) will be expected to comply with the following rules at all times:
• No alcohol is permitted to be drunk during working hours whether on or off Company
• No alcohol is permitted to be drunk during meal breaks or rest
• No member of staff is permitted to attend work under the influence of alcohol whether or not that alcohol is consumed outside working
• Anyone who is considered by the Company to be unfit for work due to the influence of alcohol will be required to return home until further
• Being under the influence of alcohol to the extent that the member of staff is unfit to carry out his or her duties may be regarded as gross
• Conduct under the influence of alcohol which constitutes a threat to the health and safety of members of staff shall be regarded as gross misconduct.
• Conduct outside work hours or a conviction for an offence due to the influence of alcohol which damages the reputation of the Company, undermines the employer’s confidence in the member of staff or adversely affects the employee’s relationship with colleagues, shall be regarded as gross misconduct.
• The consumption of alcohol at work functions or on Company business outside work hours must be conducted sensibly. Anyone attending at work functions or on Company business who is driving a car (whether a company car or private car) will be expected to keep within legal alcohol
• Where a member of staff is required to drive in order to carry out his or her duties in a satisfactory manner, the Company may, if appropriate, dismiss the member of staff, if he or she is disqualified from driving for an alcohol related offence.
• Employees may be requested to consent to be screened for alcohol in cases where there is reasonable cause to suspect breach of this
• Disciplinary action may be taken if employees ignore these risks and

2.3 Drugs

For the purposes of this policy, “Drugs” means controlled substances, glue, lighter fuel, solvents, prescribed drugs and any substance which may impair reasoning or performance which are misused. Anyone caught on Company premises during work hours or on Company business involved in any of those activities may be regarded as having committed an act of gross misconduct. The Company reserves the right to call in the police in any case it deems necessary.

No member of staff is permitted to attend at work under the influence of Drugs.The use of Drugs outside work hours or a member of staff being charged or cautioned for an offence in connection with Drugs at any time will be regarded as an act of gross misconduct if the conduct damages the reputation of the Company, undermines the employer’s confidence in the employee, adversely affects the employee’s relationship with colleagues or affects the employee’s ability to carry out his or her duties.

2.4 Smoking

Smoking is prohibited in any part of the office or warehouse building. Staff wishing to smoke, are permitted to take a 5 minute break in the morning and a 5 minute break in the afternoon and must smoke outside of the premises and dispose of the cigarette in the bins provided. Smokers found littering the floor may be asked to sweep the area periodically.

3. CONCLUSION

Responsibility for health and safety arises at all levels. On a personal basis, every employee is responsible for his or her own and others’ safety at all times. Overall responsibility rests with the Company. Should any guidance be needed on matters relating to health and safety, employees should consult the Safety Officer.